Facebook and Daycare...Do you mix the two?

[5 Little Monkeys]

So to start....I have facebook, however, after I sign up a family I block both the parents so that they can not see my fb postings and activity. I have nothing to hide (really I don't!! lol) but I very much prefer to keep my social and personal life separate from my business life. I don't want to feel that I have to censor my postings and such "just in case" a parent sees it and is either offended or misinterprets something.....know what I mean? lol. I also don't want the parents to think we are "friends"...that sounds harsh but I'm truly not friends with the parents outside of dc hours. I am friendly with them and like them but that is it. I will have playdates with past parents but only during dc hours. I keep in contact with past parents and will visit with them if I see them out and about but that's about it.


So now my dilemma.....I send pictures throughout the day to all the parents of their child and occasionally the activities we do. I used to post our snacks and meals on a white board but often we are outside at pick up time so parents don't see it anyways. I post things to my own personal fb page (but never with the children, just art, baking, sensory etc). However, I think it would be great if parents could see what we do!

I am considering making a fb page or group. I would use it to post our snacks and meals, the activities we do throughout the day/week, pictures of the children playing, daycare closures/reminders (but still do my newsletter as well).

For those of you who have a fb page or group, do you like it? Do you find parents like it? Do you make it private and once a family leaves they are removed from the group? When you first started it did you ask permission from all the families? What if a future family says no they don't want that...do you just make sure you don't post pics of their child? Any pros and cons you can tell me would be appreciated. Oh and would I have to unblock the parents or would I just create a page or group (which one do I do?) and that way my own personal fb page wouldn't be linked to it?

Or for those who have a website, how do you make one and do you find that better than a fb page?

[Rachael]

I have a FB page for my business which is just a public page with sparse information. I also have a private FB group for my current client base. I've had it for about 5 years now.

The down side is in order to add someone to a private group, they have to be a friend and a public group won't work because of the photographs of the children.

What I do is tell anyone coming for interview about this group, I explain that it's current clients only because of the photos, and I explain that if they use FB I am happy to add them but...I will and do put them on a restricted list so they can't see anything other than the group information. No one has ever responded negatively about my statement that I will be restricting them. I tend to further explain that with all my family in England, and the time difference, FB is how I share information about my own family with those in the UK and because I can't control the settings of FB friends, in order to protect my elderly parents and aunts (and indeed my own sons) from inappropriate content from "friends-of-friends". That seems to be understood so it's never been an issue.

The group is fabulous though. I have master copies of my handbook and contracts in it so if they have misplaced theirs and want to double check anything, they can. I also encourage all my day care families to share information/tips. If someone is sick, the tend to post the information in the group so other families can watch for the same symptoms. And it's also great for when someone is running late - much better than a phone ringing and waking the whole house in the early hours. FB events in the group are created by me for any vacation dates - I add all the stat dates when I'm closed at the beginning of the year so as the time approaches, my day care parents can see it right on their screen, and I do the same for annual leave days too. It tells me who has seen the posting so I know if any of my day care parents haven't seen that I've booked a day off. By titling my vacations dates as "Day 1 of 10" there is a running count with all the historic dates so they can look back and see that I've not taken more than I said without having to keep track themselves.

So in summary - I love having the private group and feel it needs to be private for parent's peace of mind. Making it a secret private group means it can't be found by searching and you can just send a friend request to a new client and once accepted, add them to the group and place them on restricted access to your own information.

Oh - And I don't tag any images I post in there. If the parent wants to tag themselves, so that images can be seen by their own friends and family, that's fine, but I won't tag. It gets flagged to be to approve their request to tag, and I then do so providing it's an image which just has their own child, not the group.

[AmandaKDT]

I haven't done a Facebook group, but I would be hesitant to post picture of the daycare children on it. Once you post pictures on social media you lose control of them, and this could cause you problems in the long run. Check out the Facebook rights and responsibilities and it states that you agree to:


For content that is covered by intellectual property rights, like photos and videos (IP content), you specifically give us the following permission, subject to your privacy and application settings: you grant us a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license to use any IP content that you post on or in connection with Facebook (IP License). This IP License ends when you delete your IP content or your account unless your content has been shared with others, and they have not deleted it.

[5 Little Monkeys]

Amanda, that is one of the reasons I am hesitating. I don't like that once it's online it's pretty much there forever.

Could I just make a new fb page with, for example, 5LM's Daycare as the name and add parents that way? I guess it wouldn't be private though but I could set the privacy settings high? Or if I created a profile called 5LM's and than made the page through that fb profile>

[Rachael]

Those terms and conditions are more problematic when someone earns money from their images i.e. a photographer as the Terms try and take the copyright of the image and transfer it/share it with FB. But if you continue to read, it's subject to your security settings. This is why "sharing" creates such huge problems for those in the industry - they are expected to have examples of their work on-line but doing so publicly makes it so naive or unscrupulous people, use their images without permission or financially compensating the photographer. These terms protect FB from being sued if and when that happens - which is more often than you think.

By creating a private secret group, which is not visible to non-members, the content is not publicly visible for sharing. By not tagging parents in images, then it doesn't filter into their own accounts where their friends can see it, share it, etc.

The only way on FB to create a truly private group is as stated. Any other way would allow people to search and find the group, read the content but not add to it.

[cfred]

My regular FB page is the one I use. I spoke to all my clients, who also post a billion pics of their kids. They were all thrilled that I decided to do it and have been avid followers since I started. They were unconcerned with the fact that my other friends could see photos. My friends are all people that I actually know - I don't have 500 friends, most of whom I've never met...though my clients don't know that and seemed unconcerned by it anyway. My clients are involved in my personal life and little or no line has been drawn in that regard. This is how I've chosen to run my business and it has worked very , very well for us. The FB page is just a logical extension of that. Parents often add me quickly....I suspect as another avenue to see what I'm all about. Being a very open person, it doesn't bother me in the slightest....in fact, I quite enjoy it :)

So, in short, yep, it's a great business tool. Clients often share pics with family and friends which lends to awesome word of mouth advertising! They seem to really enjoy this and comment on each picture daily. This tells me it's a social medium wisely employed.

[5 Little Monkeys]

I'm still undecided lol. I am also a VERY open person, ask anyone who knows me lol but there is just something in me that tells me mixing business with pleasure will bite me in the ass someday LOL. The fact that I'm so open is one of the reasons I want to do this....I love sharing pictures and comments about our day so that the parents can feel like they better understand what/how their child's day is like!

If I do this though, I would want my own personal page to not be linked or affiliated with the daycare fb page at all! It just seems more professional IMO. (not that I think you are not professional cfred!!) I am just not sure how to go about doing that. Fb settings seem to magically change themselves sometimes lol.

[playfelt]

If it is just about getting info to the parents I would probably do the email route. Send out one during naptime with the days meals and events and include anything you want to tell them as in it could be mass sent out to all or sent individually with a couple lines meant just for that family added to each. Pictures can be added as attachments. Still an issue though as once you send it they are free to forward to grandma or whomever.

Some also have a website with a secure area that is only for current clients.

[bright sparks]

5LM I see the appeal in having a dedicated page to share your wonderful daycare experiences and day to day activities, but I too share in your concerns and I think they are warranted. Do you have a website? If so then you could have a parents page which is password protected so they can access children's info and then change the password periodically when parents leave and new people start. If you don't have a website it's easy to make one for free as basic or as complicated as you'd like through wix or weebly. Both have the optional feature of a password protected page for certain content. I'd think this would give you way more options to personalize it exactly as you'd like without any of the worries of FB and I think overall would offer a much more professional approach in my opinion. Also it would be a great first impression in terms of advertising to show prospective families that not only do you have a great website that you have taken the time to put together, but that you maintain it and update it regularly too.

[cfred]

Everyone has their own way of doing things. I don't doubt that you are very open....I've sensed that in some of your discussions in here :) My 'extreme' openness with my clients is part of my (for lack of a better term) 'schtick'. It's kind of how I present myself and my business. Of course, I've had 1 or 2 in the past who have made me question this method, but overall, it's been great! The FB page is an excellent tool, whether your personal one or a business dedicated. I just find it easier to maintain the one page and if the parents are cool with it, then so am I. Besides, they see me in an unprofessional light fairly regularly....such as this Friday night when we go to a 'Parents' Dinner' possibly to be followed by a pub crawl ;) As long as I'm professional when I need to be, they don't mind....though my atmosphere isn't for everyone. It draws exactly the clientele I want.

Good luck sorting out your decision. I think you'll find the additional advertising to be beneficial.

[mickyc]

I have 3 actually! lol - my private page, a daycare page and a daycare business page

I have my own private page and I do not add daycare parents as friends EVER. In the beginning I started a daycare page and invited all parents to be friends. Only some accepted. I don't ever post pics of the kids. Only our art/crafts, any important info, any open spots etc. I had one parent who did NOT want his child's pictures taken never mind posted on facebook (weird to me because he has facebook himself and posts pics of the kids). Any pictures I took of the kids I posted on a bulletin board in my daycare space but never posted on facebook. It was very hard trying to take pics of the kids and not being able to include the one boy. I was glad when they left that I didn't have to worry about it any further.

When it came to my facebook page I found that parents didn't want to "friend" me, likely because then I could see everything THEY were posting LOL. Same as you 5LM we are friendly but not friends, some obviously didn't want me to see their pages. When I found this wasn't working I opened a business page that I can access from both of my accounts. I moved all photos over to that page and anyone can "Like" my page to follow it and I don't get access to any of their pages. I find it works well because I can get people on my waiting list to "Like" my page and then they can follow if I have openings or not. I have had compliments from potential parents on our art/crafts pictures.

[5 Little Monkeys]

Thanks for all the feedback!!

I don't have a website (don't even know where to start to make that lol) but I'm interested in that route as well. The reasons for wanting to do something like this are a couple things....sharing our day with current parents and also the added benefit of advertising. I am finding that there are more and more hdc's opening up in my city and it's becoming harder and harder to compete so to speak. To my knowledge there aren't many (if any) who have websites and there are only a few who have fb pages (actually mickyc is the only I've noticed but there might be more that I just don't know about...it's a small city though) so I feel that doing something like this would be beneficial and add something to my program. I was thinking fb as the main option just because it is so easy to keep up to date because I can send the photo's and comments straight from my phone.

I like the email idea too and I could send it to the parents of children who are here on that specific day but it than doesn't meet my want to use it as advertising.

I have a section on my permission form about using pictures but it is very brief. It goes "Permission Form for Photo's
I understand that 5LM may take photo's of my child for display in the daycare or for art activities. Group photo's of the children may also be shared with other parents. I give my permission for her to do so. YES______ NO______". For those of you who have something similar, what does yours read like? Do you list all the possible ways that the photo's may be shared such as text, email, hard copy, fb, etc?

[AmandaKDT]

Those terms and conditions are more problematic when someone earns money from their images i.e. a photographer as the Terms try and take the copyright of the image and transfer it/share it with FB. But if you continue to read, it's subject to your security settings. This is why "sharing" creates such huge problems for those in the industry - they are expected to have examples of their work on-line but doing so publicly makes it so naive or unscrupulous people, use their images without permission or financially compensating the photographer. These terms protect FB from being sued if and when that happens - which is more often than you think.

By creating a private secret group, which is not visible to non-members, the content is not publicly visible for sharing. By not tagging parents in images, then it doesn't filter into their own accounts where their friends can see it, share it, etc.

The only way on FB to create a truly private group is as stated. Any other way would allow people to search and find the group, read the content but not add to it.

It for sure problematic for professional photographer, but I also see it from the prospective that if parents doing any sharing of pictures from your page (even just a dad linking it to the grandma or something) then you have the problem that those pictures can never actually be deleted. So if you have pictures of all the daycare kids and a family leaves it can make it impossible to get rid of those pictures off the Internet. There is a certain level of loss of control with social media (even with the use of security settings) as opposed to posting pictures on a personal website with password protection. You can even make it impossible to have pictures downloadable or able to be copied using a personal website.

I have a social media policy for my daycare where parents are not allowed to post pictures online (facebook, etc) or share the pictures with anyone if it has anyone other than their own child in the picture. Whenever I email pictures I always have this reminder accompany the photos.

I think the idea of using a private Facebook page for everything other than posting pictures of the kids is a good idea.

[Rachael]

If I do this though, I would want my own personal page to not be linked or affiliated with the daycare fb page at all! It just seems more professional IMO. (not that I think you are not professional cfred!!) I am just not sure how to go about doing that. Fb settings seem to magically change themselves sometimes lol.

Unfortunately, the way FB is set up, only a few scenarios will suit you.

A FB page is public - you have no control over who can view it. This can have a completely separate name and not be linked to you personally but all it's good for (IMO) with this business, is generic information such as business hours, little tidbits about activities and photographs with do not show the children's faces. Think of it like a one page website. All content is available for all to see.

The alternative is FB groups - there are several options here. A public group where anyone can add themselves and see all the content before they do so. A group with members, where again, the content is publicly visible but an Admin agreement is required before a new member can join and comment/add. Or is private (secret) group, which is not publicly visible, cannot be found be searching, where the Admin (you) has to add members and can only do so, if they happen to be FB friends with that member. With regards to all the groups, a search within the group will show your personal account as the Admin. The publicly seen groups will only permit access to your information in as much as what is already visible to a non-FB friend who looks at your profile. (as per your own security settings). A private group will be allowed to view your personal page based on the need for them to be FB friends in order to be included in the group - however, again in your own security settings, you can limit individual's on your friend list to only see what a non-member does by making them a restricted friend. This is how I get around it.

My day care clients cannot see any more of my personal FB account, than a non-friend member of FB can. I am not on the public search. If I need them to see something I am posting on my account, I would have to change the settings for that post to public. They can however see everything that is posted in the private day care group pages.

I don't mix business with pleasure. I don't aim to be a friend of day care clients. There is no reason at all, for these people to have access to my family and friends. They don't need to see what my great Aunt wrote on my wall for my birthday, they don't even need to know it's my birthday.

[AmandaKDT]

Thanks for all the feedback!!

I don't have a website (don't even know where to start to make that lol) but I'm interested in that route as well. The reasons for wanting to do something like this are a couple things....sharing our day with current parents and also the added benefit of advertising. I am finding that there are more and more hdc's opening up in my city and it's becoming harder and harder to compete so to speak. To my knowledge there aren't many (if any) who have websites and there are only a few who have fb pages (actually mickyc is the only I've noticed but there might be more that I just don't know about...it's a small city though) so I feel that doing something like this would be beneficial and add something to my program. I was thinking fb as the main option just because it is so easy to keep up to date because I can send the photo's and comments straight from my phone.

I like the email idea too and I could send it to the parents of children who are here on that specific day but it than doesn't meet my want to use it as advertising.

I have a section on my permission form about using pictures but it is very brief. It goes "Permission Form for Photo's
I understand that 5LM may take photo's of my child for display in the daycare or for art activities. Group photo's of the children may also be shared with other parents. I give my permission for her to do so. YES______ NO______". For those of you who have something similar, what does yours read like? Do you list all the possible ways that the photo's may be shared such as text, email, hard copy, fb, etc?

I have the permission to take photos/video taping as part of my contract. I also have a social media policy that has parents understand that any group photos are for personal use only and cannot be shared on any form of social media.

[Rachael]

So if you have pictures of all the daycare kids and a family leaves it can make it impossible to get rid of those pictures off the Internet.

As said, day care photos I do not tag with parents names. They can tag themselves and I will approved that but I will not approve the tagging of other family members, not will I approve the tagging of a photo which includes any one else's child.

Sure, that means someone can copy the photo but like you, I have a contract which covers this - I work as a photographer too and so there is a huge conflict on interest and that has to be covered by my contracts and also explained to day care parents.

If I have photos of a day care child and they leave, they are immediately untagged from any images they had tagged themselves in, and also removed from the group. It's current clients only. If they have copied the image, there's not much I can do about that - but my contracts do state they aren't to do that and so I suppose if it became an issue, I could pursue that matter if it was deemed serious enough.

[5 Little Monkeys]

So I'm thinking I will just make a daycare profile. This way I could add the parents and yet they still wouldn't have access or even know my real fb profile name. I would let them know that they are more than welcome to put me as restricted so I can't see their page and I won't be offended.

In regard to pictures, I think I will stick to texting or emailing. The only pictures I would post to fb are of our activities, art, baking. At the most, a hand or arm but no faces!

Would that work and get around having parents see my personal page?

[Rachael]

Would that work and get around having parents see my personal page?

Yep - you can also go one further :-) If you search for your day care parents FB account, you can actually block them. You can also block them using their e-mail addresses if they use the same e-mail address to log into their FB account - that's a bit hit and miss though.

Blocking anyone will hide you completely from them. Even if you have a mutual friend and both comment on their page, they will not see the comment you made.

You won't come up in any search they perform and any comments you make in public groups cannot be seen by those you have blocked.

[5 Little Monkeys]

I have them all blocked on my main fb page but I can't block them from the dc page if I go that route can I?

[Secondtimearound]

I'm very open about myself but extremely private with my child or children in my care . I do not post pics on FB anymore at all and will text a parent their child's day or cute face but def not the whole group . I do not allow my child to be photographed ie ballet or library ect . I know I am prob way too paranoid but it's how I've always felt comfortable .
I would start a page describing our day , meals ect so parents could get caught up on the days events and any notices but would not have pictures of the children on it .

[5 Little Monkeys]

I think I've decided to make a business page and that way they can "like" the page but not be able to see my personal one.

It will have pictures but none of the children's faces. I will use it for current and potential families. Right now my current group is all pretty facebook friendly so I think they will enjoy the page. I will send an email with info about it for them and add a blurb about it into my contract.

[Rachael]

I have them all blocked on my main fb page but I can't block them from the dc page if I go that route can I?No. Only from you personal page.

[5 Little Monkeys]

Well I made the business page.....and I can't see who liked my page if I have them blocked from my personal one....good ol' facebook LOL. So I unblocked my current parents and made sure my personal settings are as high as they can go. The only reason I block parents is so that they can't find me and "friend" me...I have nothing to hide so if they do somehow see a personal post it's not the end of the world. If anyone tries to "friend" me I will just tell them that I don't do that. I have already told a few parents this but it's always kind of an awkward conversation so that is why I chose to block them.

[childcarewithj]

I have a FB Page, an blur images of kids I use it for promotion and as a business page. I share articles and little snippets of how we spend our days once a week, to keep it current. But to share photos with Parents instead of using one of the popular social media forums I use shutterfly.com. I have created a private share site , users can only find it with the web address i provide and they have to login. I upload photos and the site stores them until or if i decide to delete them. once deleted they are gone, not left floating around. Parents can order prints thru the same site. the share site also has a message board and calendar. If parents want to further share the photos they can download them (without sacrificing quality).