I agreed to send the email (I always blind cc) as I thought it was a nice gesture. I had thought about hosting one myself actually as I thought it would be fun. I thought better of it when I realized the conflict of interest.
Just to add some additional info
1) The parent asked me first about the BBQ. All my parents are wonderful, respect me, my family, my policies/contract and I know appreciate me. Plus I actually am lucky enough to "like" all my families as well. I have set my dc up as a business first and foremost and all parents understand this.
2) I think the family's intentions are pure and they are just looking to make connections in a city where this is hard to do so.
3) I am not sure about the birthday party question. That is a good question! I think though we will just have family parties until they are at least 5 anyways so this will be avoided on my own. If my kids are invited, they will probably go. I wouldn't go and hang out though, just drop my kids and go.

































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