Right language to let parents know there's competition?

[5 Little Monkeys]

I used to let parents know that I was doing interviews for the spot and these were the times and dates I had open, which one would they like? It was a subtle way to let them know that there was others I was considering. Than at the end of the interview, I told them I would be in contact with them when all the interviews were finished and that they needed to let me know if they wanted the spot before than so I knew who all wanted it. I would than make my decision and let the others know that I had filled the spot. I never went into detail why I chose who I did, just that the spot was filled.

I hated having to say no to so many families so I now do things differently. When I add a family to my waiting list I take down their names, age of child and hours and start date they need care for. Than when a spot opens up I look to see who would fit the spot best and meet with families one at a time. I have a meeting with them and if I get a good feeling I offer the spot. They have 2-3 days to let me know if they want it. If they don't, I move on to the next family. If I don't get a good feeling, I thank them for coming and let them know I will be in touch. This has also cut down HUGELY on my meetings which I really love. I like my time off!

So for example, I have a 3 day a week spot opening up and I am meeting a lady tomorrow for it. Even though she is technically the last person on my waiting list, she is the only one who said the 3 days I had would be fine with her. The others need ft but will take pt if need be, so that is why I am starting with her.