I think landing that first family is the most stressful and we put more pressure on ourselves than needed. I would just look at it as your "practice run" and now you have learned what to do/not do for the next one. I would also think about doing a phone interview before having them come in, in person. You can weed out the "looky loos" and focus your energy on the ones that you have already reviewed your policies with and you are interested in having them join you as well (after screening for issues like drastically different parenting philosophies). Might take away some of the nerves for you and help you relax as you will have a little bit of a relationship already.
I would suggest you rethink about offering 3 outdoor times. Why not just extend the time you are out in the morning and afternoon (1.5 x2)? We spend a lot of time outside and the parents love this but we go out twice a day. Why have an extra transition and another battle of snowsuits?
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