Retroactive reimbursement for sick days.

Hmmm - I do not have anything in 'writing' about how to handle this cause its never been an issue - with me it comes off the next cheque - if parents have given me a bunch of post dated cheques and do not bring me a replacement to fix it - I just tell them I will change the amount on the cheque I have and then I give them the credit and ask them to initial the changes at pick up so that their account is balanced.

However NO I would not allow a client to HORDE their credits/over payments until the end of care or something where they all come off in one huge chunk on me that would make it hard to budget for - it comes off the next payment either way either - correct cheque if you do not do post dates or adjusted cheque if you've given post dates.

As long as you already have the money upfront for days used then it is up to you to set that money aside and make sure you still have it come December when she gives you a cheque for less money. It is still to your advantage to have this lady pay this way. Yes it means a bit more book keeping to be sure she does pay the right amount and that is as simple as having a chart with yourallowable paid days off and their paid days off and marking them off as taken and as paid. If you had cheques already for April May then it totally makes sense to take it off the "next pay period" which for your clients is in effect every two months when they give new cheques.

If the parent had used overtime you would have expected a cheque for the amount right away. If this is bothering you that much then next time it happens make out a cheque to each of your parents and give it to them and then you will be able to just cash the cheques they have already given you as normal.

When I really look at it, I guess it is about accountability. This particular parent regularly forgets a great deal of things like spare clothes, permission slips for outings, cheques to pay me, days I have off where she just walks into my house or bangs on the door over and over until I answer it, and brings her son with no shoes often. She is an awesome lady, she is just really relaxed about some things. I am quite tired of being her mommy and reminding her as the more often I do that, the worse her behavior seems to get. She has a high powered job and runs a large team of executives so I know that time management and organization are something she can manage quite well. She just doesn't apply that to her personal life or inside her home. Maybe she gives too much to her job.

I did tell her to remove the five days she is demanding as she has added up three more days she has carried over from last year!!!! I do have emails from back then in my records where I have advised parents that I needed new cheques by a certain day to replace the old ones but she did not bring any, nor can I make her.

I won't write on someone else's cheque and have them sign it as I have had that cause numerous problems in the past.

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Originally Posted by clep

I won't write on someone else's cheque and have them sign it as I have had that cause numerous problems in the past.

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Just to clarify - I would never do it without permission - I give them the option of a new cheque for payday or b altered and initial post dated on file ... my point being they would not be able to BANK their credits up cause I cannot budget for that ... specially carrying over from one tax year to another to confusing.

I have never had an issue with this but I personally will not deal with adult I have to coddle - I would likely end up terminating if it was so many things not being followed through on their end!!!

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Originally Posted by Inspired by Reggio

Just to clarify - I would never do it without permission - I give them the option of a new cheque for payday or b altered and initial post dated on file ... my point being they would not be able to BANK their credits up cause I cannot budget for that ... specially carrying over from one tax year to another to confusing.

I have never had an issue with this but I personally will not deal with adult I have to coddle - I would likely end up terminating if it was so many things not being followed through on their end!!!

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I do find it quite confusing and also because I cannot budget then. I budget quite meticulously.

I tried to change the amount on their cheques a couple of times with their permission, but they didn't have time to initial over several days, so my payment ended up being quite late after they finally got around to it. I have no interest in hounding people day after day to initial the cheque.

After that I decided to remind them via email that I needed new cheques and if they did not get around to it, I still have a cheque to cash. I guess that is my way of putting their responsibility back in their court, and if they don't provide the new cheque they lose the reimbursement. Nothing tends to motivate people more than money.

I agree with not dealing with an adult I have to coddle. She has been here two years and it seems that in the past year she is getting more challenging in this way by the day. I think that this boundary I have set has put a bit of a jolt into things.

I set my holiday days, paid and unpaid on a document and email it out every November for the following year. I have an unpaid day set out for July, which she remembered to take off of her July cheque. Good to see she is getting it together a little bit.

Ahhh this puts a new spin on things ...... I wouldn't put up with that either... And I certainly wouldn't let her bank days from last year. Perhaps send out a memo that they have one calendar month to alter cheques/ bring new cheque/ whatever or they lose the credit. Use it or lose it. you right money and inconvienence motivates people...you need to start inconvienencibg her..... Maybe post a reminder on your door a few days before a scheduled closed day .... I wouldn't take that crap

I agree with Crayola. Send out a memo outlining how the reimbursement thing works. You can explain that you need to be able to budget, etc. But be firm and let it be known that this is the way it's going to work.

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Originally Posted by Crayola kiddies

Ahhh this puts a new spin on things ...... I wouldn't put up with that either... And I certainly wouldn't let her bank days from last year. Perhaps send out a memo that they have one calendar month to alter cheques/ bring new cheque/ whatever or they lose the credit. Use it or lose it. you right money and inconvienence motivates people...you need to start inconvienencibg her..... Maybe post a reminder on your door a few days before a scheduled closed day .... I wouldn't take that crap

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I am in the process of changing my contract this weekend to include this. I get pretty tired of changing my contract all the time. There are times that new parents see the contract and look at me like I am crazy, especially when they see things like "It is not acceptable to leave your child in my home without letting me know they are there. Leaving a child in my care without my knowledge will bring about immediate termination without reimbursement of day home funds" or something like that. I have actually had people do things like that.

I send out an email reminder before closed days, it is on the activity planner I email every month that outlines every daily activity, it is on the weekly menu planner that is emailed out ever Sunday night, it is on the daily helper schedule that I email out every month and is on the newsletter as well. It isn't that hard to remember a day off.

Anyways I let it go and am just changing the contract as she said "it isn't in the contract that I can't do that". People are ridiculous.

Some parents are more childish then the children they leave in your care. And ong that's in your contract ? You can't leave your child here without telling me? Bahahahaha ! Well I live in the middle of no where and in all honesty we never locked our doors until recently.... One parent asked if she could drop off early this one time .... "Please please please your saving my life" .... Oh good grief ....so I agreed she could drop off at 6 am ( I open at 645) and I set my alarm early(5:30) and stagger out of bed and flip on the kettle and I hear the kid in my basement, for the love of god she is in my basement at 5:40 AM, she has all my lights on and her kid is running top speed around my basement. I go down stairs with my mouth hanging opened and I say to her " umm you said 6 and it's only 540 .... Your going to have to wait as I am not ready and everybody is sleeping so you NEED to keep him quiet and no running in the house" i was furious i went upstairs made my tea and sat on the couch till 6, and I have locked all my doors since and I told all parents if the hall light is on then I'm opened. She has never asked me to drop off early since.

In the case of any overpayment I just give them the difference in cash on the Monday following the Friday payday. This way, it's taken care of immediately.