There is for sure a big difference between buying some 2nd hand spares for 2 and 3 year olds but for an 8 year old, I understand why you wouldn't want to buy anything and no it isn't your job either.
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This is one of my big things that I go over parents with at the interview. We got outside. Period. Your child needs to be comfortable (warm, dry, etc) enough to last our entire outdoor play time, which varies.
Fast forward and I have to keep reminding. Like you. So I changed my rules. If your child comes without the proper gear, you get a phone call to either drop the stuff off OR pick up your child for the day. And I put a time limit on it.
I have one family who has forgotten outdoor items 4 times since January, at least 3 times the previous fall. Each time they have had to leave work and get the stuff to bring to me.
I have another family whose child only wants to wear rain boots. (dcg is 2). "her feet are too cold" at the end of the day is enough for them to force her to wear proper footwear the next day. If they hadn't, I would have called and said to bring the proper gear.
I think you need to put this back on the family. Either they have the proper stuff, or dcg doesn't stay. This family will not change until you enforce your rules.
Being that the kid is older, I would just say that she goes out in whatever she comes in. If she is complaining that she is cold, then tell the parents that she can't come back tomorrow without proper gear.
Put the problem back on them. It is their child and their responsibility to see that she is dressed properly.
Yes definitely a set of clothes for each age/size would be a large collection! I don't keep too many smaller sizes on hand because I can send a 2 year old home in size 3 or 4 clothing. Unless I've sent their child home in my spare clothes, most parents don't even know I have some on hand because I do want them to supply it as that is their job as a parent. It's just less of a headache for me to have a few articles of clothing for the odd time there needed.
Today for example, a dcb had rubber boots but they are a tad too big because they couldn't find a smaller pair. I put him in the spare pair I have because they are his size but won't even mention that to his parents.
I absolutely hate the excuse that parents can't find the item or the right size. I sent out a reminder a month ago while the stores were stocked and the snow was still on the ground! Not my fault you left it until the last minute. Drives me crazy!!
I have only once had to have a child sit out during playtime for lack of clothing. Mom was a scatter brain and didn't bring snow pants in the middle of winter. I wrapped the 3 year old up in a blanket and put him in my wagon. He wasn't happy but so be it. I wasn't about to punish the rest of the kids and not allow outside time because one mom can't get her act together. When she picked up and boy told her how sad he was that he didn't get to play with the other kids then she finally got it! It never happened again. I have had parents run home and get things and that is because my policy states that a child will have to sit out and they don't want it to happen.
When it comes to the splash pants vs. snow pants I wouldn't worry about it too much until the child starts complaining she is too hot. If it bothers you that much though I would tell them that they are in violation of your contract and that is grounds for termination. Lets see them shrug that off!!
I also sent out a reminder a month ago, stating the exact fact that seasonal clothing sells fast is often not restocked. But this family had no intention of getting the stuff at all. :-(
It is more the rubber boots than the splash pants, though I would prefer both. I have an older group and will take them to go play in big puddles and do all sorts of stuff that you can't do if not dressed appropriately.
I guess we will see what the afternoon holds. The dcg will be wearing her full snow suit and winter boots this afternoon and it is +10 outside right now.